Page tree

Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

1. Scope

Align
alignleft
classhangingindent1

1.1. This instruction provides direction on convening, conducting and recording a National Management Team (NMT) meeting.

2. Context

Align
alignleft
classhangingindent1

2.1. NMT meetings may be face to face, via videoconference or via teleconference. Face-to-face meetings are used for more in-depth consideration of strategic business planning and for leadership team development. Weekly meetings are brief and focused on immediate business priorities.

2.2. The National Manager is responsible for the meetings and the National Manager’s Executive Officer provides secretariat support.

2.3. The steps below provide guidance on completing this process.

3. Convening a Face-to-Face NMT Meeting

Align
alignleft
classhangingindent1

3.1. Preparation for a face-to-face NMT meeting includes:

  • booking a suitable venue and arranging catering
  • preparing and distributing an agenda, minutes of the previous meeting, and discussion papers or briefs at least one week in advance of the meeting.

4. Convening a Weekly NMT Meeting

Align
alignleft
classhangingindent1

4.1. Preparation for a weekly NMT meeting includes preparing and distributing an agenda and any discussion papers or briefs in advance of the meeting.

4.2. Weekly meetings may be via teleconference, videoconference or GOVTEAMS. 

Align
alignleft
classhangingindent2

4.2.1. Where a videoconference is scheduled, it is booked in DVA Outlook by the secretariat. 
4.2.2. Where a teleconference is scheduled, the Open Arms participant PIN is 184911 and the dial-in phone numbers are:

Melbourne: 03 8414 5110

Sydney: 02 9696 0695

Canberra: 02 6210 0695

Brisbane: 07 3811 0695

Adelaide: 08 8220 0695

Perth: 08 9460 0695

Hobart: 03 6240 0695

Darwin: 08 8989 0695

Away from a capital city: 1800 333 803

  • Where a GovTEAMS meeting is scheduled, it is booked from GovTEAMS by the Secretariat.

5. Convening an NMT Meeting

Align
alignleft
classhangingindent1

5.1. The National Manager, or in their absence the Acting National Manager or Assistant National Manager, chairs NMT meetings.

5.2. Normal departmental meeting rules apply.

6. Records

Align
alignleft
classhangingindent1

6.1. The records associated with this work instruction include:

  • agendas
  • minutes of meetings
  • briefs and discussion papers

6.2. The chair ensures that the minutes record resolutions made and actions to be taken.


Provide feedback on this instruction document

Panel

On this page:

Table of Contents


Related pages

100_01_01 NMT Meetings Instruction.pdf

Content by Label
showLabelsfalse
spacesCPPL
showSpacefalse
sorttitle
typepage
cqllabel = "governance_policy" and type = "page" and space = "CPPL"
labelsdocumentation-space-sample